NBT Seeks Administrative Assistant

New Brunswick Tomorrow (NBT) seeks a talented individual to join its highly effective team as an Administrative Assistant. The primary responsibilities are as follows:

 

Administrative Assistant

1) Provide administrative support to all staff to ensure program operations and volunteer support are maintained in an effective, accurate, and up-to-date manner. Activities include:

  • Maintain volunteer/task force lists and database
  • Remind, confirm (via telephone and email) and report on volunteer attendance.
  • Prepare and email/mail meeting packets and follow up with absent volunteers.
  • Meeting set up/clean up, to include ordering refreshments or meals.
  • Maintain and distribute accurate meeting schedules.
  • Write meeting minutes in an accurate manner and maintain on file.
  • Prepare, copy, file general correspondence as requested.
  • Manage and distribute office mail as directed.

2) Provide office support functions to ensure staff has the resources for effective operations. Activities include:

  • Open office on time. Hours of operation are 8:30am to 5:00pm. May require some early and evening hours, as needed.
  • Maintain daily office schedule, both employee and conference room.
  • Maintain neat appearance of office and facilitate repairs through property owner.
  • Maintain an efficient office filing system.
  • Maintain and order office supplies within the limitations of the annual budget.
  • Maintain operations of office equipment, such as copier & postage machine.

3) Provide clerical services. Activities include:

  • Welcome and assist guests arriving to NBT
  • Answer all incoming phone calls in a polite and courteous manner.
  • Direct calls, as needed, and respond to all inquiries.

4) Assists President on various projects. Qualifications: The candidate must possess the following qualifications.

  • Positive attitude and strong communication and interpersonal skills, bilingual preferred.
  • High school diploma
  • Specialized training in office management strongly desired, but not required.
  • Minimum of five (5) years experience providing administrative support.
  • Ability to handle multiple projects in a deadline driven environment.
  • Exceptional computer skills, especially in Word, Access, Excel, & PowerPoint.

APPLICATION INSTRUCTIONS: Only complete applications considered. A complete application consists of the following 3 items: cover letter, resume and three professional references. Applications accepted only by email at info@nbtomorrow.org — In the subject line, please write “Administrative Assistant Application.” No phone calls please.

Centro de prensa

Si desea solicitar una entrevista o un orador para su evento, por favor póngase en contacto con nosotros. vamos a responder lo más rápidamente posible con una respuesta a su solicitud.

Preguntas de los medios de comunicación

Monica Reyes
Gerente de Comunicaciones
e: media@nbtomorrow.org
t: 732.246.0603